Tuesday, March 5, 2024

Pitt's Asian Studies Center hiring Administrative Coordinator.

The University of Pittsburgh's Asian Studies Center is hiring an Administrative Coordinator.

The Asian Studies Center is seeking a proactive and organized individual to fill the role of Administrative Coordinator. The incumbent will play a pivotal role in providing administrative, grant, and financial support to the center.

Key responsibilities include analyzing and optimizing center operations, managing budgets, handling confidential materials, processing payments and procurement, scheduling appointments, and assisting in grant management. Additionally, you will oversee scheduling, logistics, publicity, and information dissemination for various center activities while providing essential financial and administrative support to the Associate Director.

The ideal candidate will possess strong communication and computer skills, including proficiency in Windows, Microsoft software, and HTML coding software. Excellent organizational abilities, initiative, and interpersonal skills are essential. A Bachelor’s degree is preferred and at least two years of administrative experience is required. Knowledge or experience in Asian Studies is desired.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions 

Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events. Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails. Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders. Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings. Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials. Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing. Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.

Physical Effort 

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.


The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category Full-time regular
Job Classification Staff.Administrative Assistant II
Job Family Administrative Support
Job Sub-Family Clerical
Campus Pittsburgh
Minimum Education Level Required Associate's Degree
Minimum Years of Experience Required 3
Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement On-Campus: Teams that work on campus, in an office, or in a lab.
Hiring Range $17.74 - $20.00 per hour
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume, Cover Letter
Optional Documents Not Applicable

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